Tomoku Hus's policy regarding the processing of personal data
1. General
This policy regarding personal data (privacy policy) describes how Tomoku Hus AB, company registration number 556426-3142, collects, uses, discloses and stores your personal data. The privacy policy applies when Tomoku Hus provides services and products in connection with purchases and other contact with Tomoku Hus and when camera surveillance of the industrial area. You should always feel safe when you provide your personal data to us. With this privacy policy, we want to show how we ensure that your personal data is processed in accordance with applicable personal data legislation.
2. Data controller
Tomoku Hus AB is the data controller, which means that we are responsible for how your personal data is processed and that your rights are taken care of.
3. When do we process your personal data?
In order for you to purchase our products/services, provide us with products/services or contact us for information, we must collect and process personal data about you.
Tomoku Hus collects and processes personal data about you when you make a purchase that is invoiced or when, for example, requesting a quote. We need your personal identification number and property name when we apply for a tax deduction to the Swedish Tax Agency.
We may also collect personal data that you choose to provide to us at business fairs that Tomoku Hus participates in.
Tomoku Hus industrial area is monitored by cameras from Securitas. The surveillance cameras are only turned on during non-business hours. The cameras are activated and record information when movement is detected within the camera's surveillance area.
4. What personal data do we process about you?
Personal data that Tomoku Hus processes is:
Basic information such as your name, workplace, position, job title
Contact information such as address, email address, fax number and telephone number
Transaction information such as payment details
Property designations
Social security number
5. Why do we process data about you?
Tomoku Hus processes your personal data for various purposes. Tomoku Hus mainly processes your personal data for the following purposes:
Fulfill our obligations to you as a customer, such as processing purchases and invoicing
Enable general customer care and customer service, such as answering questions and correcting incorrect information when purchasing products and services
Submit information by post, email and telephone regarding Tomoku House
Provide you with relevant information
Comply with applicable legislation, such as the Accounting Act.
The purpose of camera surveillance is to deter and prevent vandalism and break-ins in the industrial area. The images may be used in the investigation of incidents such as break-ins and vandalism.
6. Hur länge sparar vi dina personuppgifter?
Your personal data will only be stored for as long as there is a need to store it to fulfill the purposes for which the data was collected in accordance with this privacy policy. Tomoku Hus may store the data longer if necessary to comply with legal requirements or to safeguard Tomoku Hus' legal interests, for example if legal proceedings are ongoing.
Tomoku Hus saves customer information for as long as we are required to store information under applicable law.
Recorded material from the surveillance cameras is stored for 30 days at Securitas before being deleted.
7. Who do we disclose personal data to?
Tomoku Hus may disclose your information to third parties, such as suppliers, consultants and other service companies.
Third parties to whom Tomoku Hus discloses information or otherwise provides information about a customer may only use the information for the purpose of delivering services related to Tomoku Hus's agreement with you as a customer.
If you have chosen Tomoku Hus to help with booking transport, personal data will be disclosed to the selected transport company.
If you would like help with building permit documents, personal data will be provided to the respective municipality's building departments.
Personal data may also be disclosed by Tomoku Hus if it is necessary to comply with applicable legal requirements or requirements from authorities, to safeguard Tomoku Hus's legal interests.
8. Is your personal data processed in a secure manner?
We develop procedures and working methods to ensure that your personal data is handled securely. For example, we have alarms for our premises where the personal data is stored. We have firewalls that make it difficult for intrusions into our computer systems.
The starting point is that only employees and other people within the organization who need the personal data to perform their duties should have access to it.
Transfer of recorded material from Securitas is transferred to Tomoku Hus on request via an encrypted VPN tunnel. The cameras in our network that terminate at Securitas are password protected.
Only people with so-called A-authorization at Tomoku Hus have the right to request material from the surveillance cameras.
9. Your rights
Tomoku Hus is responsible for ensuring that your personal data is processed in accordance with applicable legislation.
Tomoku Hus will, at your request or on its own initiative, correct, de-identify, delete or supplement information that is found to be incorrect, incomplete or misleading.
You have the right to request from Tomoku Hus
Access to your personal data. This means that you have the right to request a register extract of the processing we carry out regarding your personal data. You also have the right to receive a copy of the personal data that is being processed, the purposes of the processing and to which recipients the data has been provided or will be provided.
Correction of your personal data. At your request, we will correct any incorrect or incomplete data we process about you as quickly as possible.
Deletion of your personal data. This means that you have the right to request that your personal data be deleted if it is no longer necessary for the purpose for which it was collected. However, there may be legal requirements that we are not allowed to immediately delete your personal data in, for example, accounting and tax legislation. We will then terminate the processing that is carried out for purposes other than complying with the legislation.
Restriction of processing. This means that your personal data is marked so that it may only be processed for certain limited purposes. You can, among other things, request restriction when you believe that your data is incorrect and you have requested correction in accordance with point 9b. While the accuracy of the data is being investigated, its processing will be restricted.
You have the right to submit any complaints regarding the processing of your personal data to the Swedish Data Protection Authority, which is the supervisory authority.
10. Contact information
Please do not hesitate to contact us if you have any questions about this Privacy Policy, the processing of your personal data or if you would like to request a register extract. Our contact information can be found below.
Tomoku House AB
Box 60
793 12 Lake
The company